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Information for Presenters

Presentation equipment

All presentation rooms will be equiped with a PC (running Windows XP, MSoft Office, Internet Explorer, Flash and Realplayer) and a data-projector. Presentation PCs will have USB ports and floppy drives for copying your presentation to the desktop. If you have requested Internet access or a flipchart, this will be provided.

NB: Presenters will not be able to install new software on the PCs in any of the presentation rooms. If you wish to present using software not listed above, we strongly recommend you bring your own laptop.

If you want to photocopy hand-outs, please go to the Reprographics service in the Student's Union, Barnes Wallis Building (a charge will be made for this service).

Workshops and Demonstrations

Hands-on Workshops and Demonstrations are taking place in the Fairbairn Cluster, in a separate building just a short walk from the registration desk. This area has around 100 PCs which will be used as the Internet cafe when not in session. An area will be designated for workshop/demonstration use with a PC and data projector for presenters. Other Workshops are taking place in the Renold Building seminar rooms.

Research Papers, Short Papers, Symposia

These sessions are taking place in the Renold Building seminar rooms and lecture theatres. All rooms have a PC and data-projector as above.


The Posters are located on B floor of the Renold Building, just below the exhibition. We strongly recommend you set up your poster on Monday afternoon so that participants have plenty of time to view your poster before the Wednesday afternoon poster session.

Each poster will have one Nimlok display board, 6ft high x 4ft wide, covered with material which accepts velcro fixings. A trestle table (please bring a table cloth) and a chair will be provided, and power sockets will be provided for those who have ordered them. Wireless Internet access is available on B floor; you will need your username and password to gain access to the network. Please note that the wireless network has a time-out of 10 minutes.

General presentation guidance

Please arrive 10 to 15 minutes before the session is due to begin, note your time limits and do not be too ambitious with presentation slides. Conference participants like to have plenty og time for discussion! Specific guidance on session times is given in the guidelines page and in this pdf [83 kB PDF file].

In brief, the presentation time limits and descriptions are:

Demonstrations (30 minutes) - presenters should allow 5 to 10 minutes for questions within their 30-minute slot.

Posters (15-minute rolling sessions) - conference participants will visit the poster area at 1430 on Wednesday. As this session is an hour long, you may make up to four 15-minute presentations in total.

Research papers (20 minutes as part of a 60 or 90-minute session) - please keep strictly within your 20 minutes to allow 10 minutes' discussion before the next paper.

Short papers (15 minutes as part of 60 or 90-minute session) - these short presentations are followed by 5 minutes for specific questions before the next paper is introduced.

Symposia (90 minutes) - a panel of presenters facilitate debate around a key theme. This should not be a series of presentations followed by some time for questions; debate is key. The panel must work together on a theme and pose issues for debate.

Workshops (90 minutes) - presenters should encourage active participation and discussion. A presentation followed by a discussion is not a workshop; it is vital that participants have meaningful activities to undertake.

Avoiding 'death by Powerpoint'

Regarding the use of visual aids (Powerpoint, etc), we ask you to consider that 'less is usually more'. You should plan for one slide for every two minutes of presentation: 7 or 8 slides in the case of a Short Paper and 10 to 15 slides for a Research Paper. Please remember that your audience will be seeing many presentations during the course of the conference. Your slides should be essential and interesting. You might find the following resources helpful.

JISC JTAP project on the Application of Presentation Technologies in UK Higher Education should be your first port of call.

Acadia University's Powerpoint Resource Centre is a useful source of advice and tips.

And this is a humorous look at how not to do it.

Thank you for presenting at ALT-C. For any queries regarding your presentation please contact Rhonda Riachi.





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